📽️ Watch this step-by-step guide:
Steps to Delegate Access:
Open Gmail on your computer
Delegates cannot be added from the Gmail app.
Go to Settings
Click the Settings icon (⚙️) in the top right.
Select See all settings.
Navigate to the Accounts tab
Click on the Accounts and Import or Accounts tab.
Add a delegate
In the Grant access to your account section, click Add another account.
Enter the delegate’s email address
Ensure the email belongs to your organization's workspace.
If using a work or school account, admin restrictions may apply.
Send the invitation
Click Next Step, then Send email to grant access.
Wait for confirmation
The delegate receives an email to accept access.
If they don’t accept within a week, the invitation expires.
Additional Notes:
If the delegated account is new or the password was recently reset, an admin may need to disable the "Change password on first login" requirement.
If adding a group (permitted in some organizations), all members will get access automatically.
It may take up to 24 hours for delegation to take effect.